If acceptance of a vessel by the KPI Vetting Group results in a charter contract with the Owner or Operator or with a Third Party, the Affiliate concerned should notify the Owner, Operator or Third Party that such acceptance of the vessel does not relieve or discharge the Owner or Operator any liabilities or obligations deriving from the subject charter contract. In addition, the Owner, Operator or Third Party should be informed that acceptance of a vessel by one KPI Affiliate will not necessarily imply or result in acceptance by another.

Should the KPI Vetting Group decide to carry out a vessel inspection using either own employees, agents or contractors in order to check compliance of the vessel with the VAP, the Vetting Group should ensure that such inspection does not impose on KPI or any KPI Affiliate, any obligation to accept the subject vessel, nor any other liabilities whatsoever.

 

 

Any vessel offered for charter to a KPI Affiliate or nominated by a third party to load or discharge an oil cargo (or cargoes), should be in compliance with the following:

On board certification ^(*)

          1. The requirements of the International Conventions and Flag State laws and regulations.

          2. The requirements of the Classification Society, Port State and Local Authorities regulations.

          3. The requirements of ISM.

 

On board documentation ^(**)

          4. The provisions and recommendations of the maritime industry i.e. IMO, OCIMF, ICS, SIGTTO, etc

          5. Appropriate procedures, log books and training records covering safety, pollution prevention, good housekeeping, navigation, cargo handling, mooring and tank cleaning should also be available.

          6. An up-to-date “OCIMF Vessel Particulars Questionnaire”

 

          7. Appropriate procedures and records of incidents/failures and related investigations.

 

 

Based on the OCIMF Vessel Inspection Questionnaire, KPI has established “Minimum Marine Safety Criteria“ in each of the following areas:

            1) Certification and Documentation

            2) General Requirements for On Board Inspection

            3) Personnel Management.

            4) Navigation and Bridge Procedures

            5) Safety Management

            6) Cargo and Ballast System

            7) Inert Gas/Venting System and COW System

            8) Pollution Prevention

            9) Mooring Equipment

            10) Engine Room

            11) Steering Gear

            12) Communication

            13) Housekeeping

 

The “Minimum Marine Safety Criteria“ concern both the management of the vessel and its technical suitability.

KPI has also developed a "Short Questionaire" which must be completed by the Owner of any vessel submitted to the Vetting Group for screening or inspection. The requirement for this questionnaire to be completed should become a part of each Affiliate's nomination procedures.

The KPI Vetting Group may also send to the Owner or Operator of any vessel offered to a KPI Affiliate for charter, or nominated by a third party for loading or discharging an oil cargo (or cargoes), a copy of the “Minimum Marine Safety Criteria“ and the Owner or Operator should then verify and report on the vessel's compliance. The Owner or Operator of a vessel completing the KPI check-list should support his report on compliance with reports and/or results of recent inspections made by reliable parties, such as major oil companies.

A completed checklist, and/or short questionnaire, will not, however, constitute sufficient information to obtain vessel acceptance.

In addition, whilst considered helpful, the recent acceptance of a vessel by Third Parties such as oil majors, will also not automatically result in vessel acceptance.

 

 

Based on the checklist received from the Owner or Operator of a vessel concerning compliance with the “Minimum Marine Safety Criteria” and supporting reports and the results of recent inspections made by major oil companies, KPI's Vetting Group may, at its sole discretion:

            1. Accept the vessel.

            2. Reject the vessel.

            3. Request an inspection of the vessel to verify compliance.

 

Inspection of a vessel by KPI's Vetting Group or its representative(s) will be in accordance with the parameters specified within the OCIMF Vessel Inspection Questionnaire, but with emphasis on KPI's own “Minimum Marine Safety Criteria”.

During the inspection, the Inspector may ask the crew of the vessel to demonstrate compliance with the “Minimum Marine Safety Criteria" and the Owner or Operator shall not unreasonably withhold their permission.

Issues concerning possible or actual non-compliance with the “Minimum Marine Safety Criteria“ or any other deficiencies will be discussed with the Master of the vessel during the Inspection.

The Inspection report, including a section “Findings”, which will list deficiencies, if any, will be sent to the Owner or Operator.

The Owner or Operator of the inspected vessel may send their comments on the “Findings” of the Inspection report to KPI's Vetting Group and the Vetting Group may take these into consideration in their assessment of vessel suitability.

Deficiencies which are related to on board certification will automatically render the vessel unacceptable.

After rectification of any deficiencies and following formal notification of such rectification to the KPI Vetting Group, the Vetting Group may, at its sole discretion, either accept the vessel without re-inspection or advise the Owner or Operator that re-inspection is required.

Vessel Owners and/or Operators must agree that the Inspection report including their comments, if any, be sent to OCIMF for inclusion in the SIRE database.

'

 

Requests for inspections should be addressed to:

KPI Vetting Group,

c/o Kuwait Petroleum Italia S.p.A

Viale dell’Oceano Indiano, 13

Rome,

Italy

Tel. 0039-06-52088447 - 52088620

Fax. 0039-06-52088724 - 52071252

Telex 043 621090

KPI's Vetting Group may consider a request for an inspection in the following situations:

                        1.1 Chartering of the vessel is being considered.

                        1.2 Chartering of the vessel is being considered by a third party to transport an oil cargo purchased, exchanged or sold by a KPI Affiliate.

                        1.3 The vessel will call at a terminal managed by a KPI Affiliate.

 

If the request is granted, KPI's Vetting Group will inform the Owner or Operator accordingly and agree upon a time and the Inspector to be used.

In making the request for an inspection, the Owner or Operator will confirm that they have no objection to the “inspection report” being sent to OCIMF for inclusion in the SIRE database.

The KPI Vetting Group will not accept any responsibility for the accuracy and/or the thoroughness of an inspection. These are made for KPI's purposes only and are not intended, nor should they be taken, as any kind of representation to third parties other than under SIRE programme rules.

Irrespective of vessel inspections, the vessel Owner and Operator will remain fully responsible in all circumstances for the seaworthiness of the vessel and her suitability to load, carry and discharge her cargo.

 

 

Acceptance of a vessel by the KPI Vetting Group, whether based on information received from the Owner or Operator or based on an inspection, will be granted for one voyage only.

Vessels older than 20 years will require an inspection, arranged by the Vetting Group, before acceptance will be considered.

 

 

This policy and any vessel acceptances hereunder are for KPI’s own purposes only and in no way grant any rights to third parties, nor will KPI accept any responsibility vis-à-vis third parties.

More specifically, no vessel acceptance under this policy will constitute any representation to third parties that an accepted vessel is of a certain standard.

 

 

Chapter 2 GENERAL REQUIREMENTS FOR ON BOARD INSPECTION.........

Chapter 3 PERSONNEL MANAGEMENT...............................................

Chapter 4 NAVIGATION AND BRIDGE PROCEDURES......................

Chapter 5 SAFETY MANAGEMENT.......................................................

Chapter 6 CARGO AND BALLAST SYSTEM.........................................

Chapter 7 INERT GAS/VENTING SYSTEM AND C.O.W. SYSTEM....

Chapter 8 POLLUTION PREVENTION....................................................

Chapter 9 MOORING EQUIPMENT..........................................................

Chapter 10 ENGINE ROOM........................................................................

Chapter 11 STEERING GEAR....................................................................

Chapter 12 COMMUNICATION.................................................................

Chapter 13 HOUSEKEEPING......................................................................

LIST OF ABBREVIATIONS........................................................................

Chapter 1: CERTIFICATION AND DOCUMENTATION

 

 1.1         The vessel has to be in compliance with the registered country requirements and with all applicable International Conventions, Laws and Regulations.

 1.2          All vessel’s certificates MUST be valid and relative annual and intermediate surveys completed in due time

                   - Certificate of Registry

                   - Document of Compliance

                   - Safety Management Certificate

                   - Safety Equipment Certificate

                   - Safety radio Certificate

                   - Safety Construction Certificate

                   - Loadline Certificate

                   - International Tonnage Certificate

                   - IOPP Certificate (form A or B MUST be permanently attached to the certificate)

                   - Minimum Safe Manning Certificate

                   - International Ship Security Certificate

                   - Civil Liability Certificate

                   - P & I Certificate of Entry

It is PREFERABLE that the DOC and SMS certificates are both issued by the same authority

Where applicable following certificate MUST be on hand and valid

                   - U.S. Certificate of Financial Responsibility

                   - U.S.C.G. Tank Vessel Examination Letter

                   - U.S.C.G. Approval letter for V.R.P.

                   - Noxious Liquids Certificate

                   - Certificate of Fitness (Chemical)

                   - Certificate of Fitness (Gas)

                   - International Sewage Pollution Prevention (for vessel delivered after 01 August 2005 and for existing   vessels by 27 September 2008) 8

                   - International Air Pollution Prevention Certificate, with supplement (no later than the first scheduled dry dock after 19 May 2005 but in any case no later that 19 May 2008)

                   - International Anti-fouling System Certificate (or Statement of Compliance)

     Following certificates for Safety Equipment MUST be on hand and valid:

               - Fire Extinguishers – shore service

                   - Fixed fire extinguishers system - shore service

                   - Breathing apparatus cylinders

                   - Foam analysis

                   - Liferafts

                   - Medical locker inspection

1.3           Appropriate procedures manuals covering navigation safety, cargo handling, tank cleaning, pollution prevention and mooring MUST be maintained on board. They MUST be relevant to the vessel, written in the international and crew working language and familiar to the staff on board.

They MUST contain a safety and environmental policy, emergency procedures, the master’s and crew’s responsibilities, shipboard operation plans, maintenance programs and drills schedule.

Records of auditing and reviews MUST be available and the file of non-conformities and corrective actions MUST be maintained.

Where Operator’s procedures are available only in computerized version, suitable facilities Must be available for personnel to access the procedures. Personnel Must be provided with adequate training for the operation of the workstation.

1.4          A Classification Society Class Certificate MUST be available and the periodic surveys MUST have been carried out. If the vessel has changed Class within the past 6 months, record of previous classification MUST be available.

1.5          The vessel MUST be free of overdue conditions of class or other conditions pertaining to statutory requirements. If any overdue condition noted, vessel MUST give evidence that actions have been taken to rectify the matter, otherwise it MUST be taken that the Class Certificate has expired.

The latest classification listing/status of surveys MUST be available on board and MUST be dated within 4 months.

1.6           Maintenance meeting MUST be regularly held and recorded in the engine logbook; minute of the meetings MUST be available on board. A standard list of “Works done during the month” do not satisfy this requirement

1.7           A library of policies, procedures and publications MUST be maintained on board.

The latest editions of following publications MUST be on board, as applicable to vessel:

                   - Operator’s ISM Manuals

                   - IMO ISM Code

                   - IMO Safety of Life at Sea Convention, consolidated edition with amendments

                   - IMO International Convention on Standards of Training, Certification and Watchkeeping for Seafarer, 1978 as amended in 1995 (STCW Convention)

                   - IMO LSA Code

                   - IMO International Convention for the Prevention of Pollution from Ships (MARPOL 73/78)

                   - IMO ISPS Code

                   - ICS Guide to Helicopter/Ship operations

                   - OCIMF Guidelines for the Control of Drugs & Alcohol on Board Ships

                   - ICS Bridge Procedures Guide

                   - IMO International Regulations For Preventing Collisions at Sea (COLREGS)

                   - Nautical Institute Bridge Team Management

                   - IMO Ship’s Routing

                   - IMO International Code of Signals

                   -    OCIMF Mooring Equipment Guidelines

                   - OCIMF Effective Mooring

                   - IMO FSS Code

                   - IMO IAMSAR Manual – Volume III 10

                   - OCIMF/ICS/IAPH International Safety Guide for Oil Tankers and Terminals (ISGOTT)

                   - OCIMF/ICS Clean Seas Guide for Oil Tankers

                   - OCIMF Recommendations for Oil Tanker Manifolds and Associated Equipment

                   - OCIMF/ICS Peril at Sea and Salvage

                   - OCIMF/ICS Prevention of Oil Spillages Through Cargo Pump-room Sea Valves

                   - OCIMF/ICS Ship to Ship Transfer Guide (Petroleum)

                   - USCG Regulations for Tankers (USCG 33 CFR/46 CFR)

                   - IMO International Code for the Construction and Equipment of Ships Carrying Dangerous Chemical in Bulk (IBC Code)

                   - IMO Code for Construction and Equipment of Ships Carrying Dangerous Chemicals in Bulk (BCH Code)

                   - ICS Tanker Safety Guide (Chemicals)

                   - Medical First Aid Guide for Use in Accidents involving Dangerous Goods (MFAG)

                   - Guidance Manual for Tanker Structures (TSCF)

                   - IMO International Code for Construction & Equipment of Ships Carrying Liquefied Gases in Bulk (IGC Code)

                   - IMO Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (GC Code)

                   - IMO Code for Existing Ships Carrying Liquefied Gases in Bulk (EGC Code)

                   - ICS Tanker Safety Guide (Liquefied Gas)

                   - OCIMF/ICS/SIGTTO Ship-to-Ship Transfer Guide (Liquefied Gas)

                   - SIGTTO Liquefied Gas Handling Principles on Ships and Terminals

                   - SIGTTO Guide to Pressure Relief Valve Maintenance and Testing

 1.8         An up-to-date and correctly completed copy of the Vessel Particular Questionnaire MUST be available on board.

 

 

Chapter 2:  GENERAL REQUIREMENTS FOR ON BOARD INSPECTION

 

In order to expedite the inspection, Master MUST have following documents available, where applicable, for the inspector to be sighted:

Statutory Certificates

               - The Certificate of Registry

               - The vessel’s trading certificates (copies to be sighted if the originals are ashore): Safety Equipment, Loadline, Safety Radio, IOPP, Safety Construction, International Tonnage, International Ship Security Certificate, International Sewage Pollution Prevention Certificate International Anti-fouling System Certificate, or Statement of Compliance, Engine Air Pollution Prevention Certificate, with supplement, ISM Document of Compliance, ISM Safety Management Certificate

               - The Class Certificate and quarterly Class Report

 

Additional Certificates

               - Last Port State inspection certificate (“Visita Servizi di Bordo”, for Italian Flag Vessel)

               - Certificate of Civil Liability for Oil Pollution

               - The USA Certificate of Financial Responsibility; the last Tank Vessel Examination Letter or Letter of Compliance

               - The Cargo Gear Register

               - Mooring rope/wires manufacturer’s certificates, bow stopper certificate

 

On Board Records

               - Oil Record Books Parts 1 and 2; Cargo record Book

               - Enhanced Survey File with Condition Assessment Record

               - Hot work and enclosed space entry permits.

               - Solas Training & Maintenance Manual, Fire Operating Manual, Lifesaving Appliance and Fire-fighting Equipment maintenance records.

               - The Garbage Record Book and the Garbage Management Plan 

               - Records of testing of mooring winch brakes.

 

Operator Procedures & Manuals

               - An approved SOPEP, SMPEP, Ballast Water Management Plan and OPA 90 Manual.

               - The Company’s Policies and Operating Instructions.

 

Operating Manuals & Technical Publications

               - Approved Manuals: Damage Stability, Inert gas, COW, CBT, ODME.

               - The technical publication listed in the OCIMF Vessel Inspection Questionnaire

 

Officers’ Certificates

               - Officers and crew national Certificates of Competency, Continued Proficiency and Dangerous Cargo Endorsements.

               - Evidence of Administration acceptance of crew Certificates of Competency.

 

Copies for the inspector, one of each of the following:

               - Crew list

               - A completed and updated OCIMF Vessel Particular Questionnaire

               - Minimum Safe Manning Certificate

               - IOPP (including Annex)

               - NLS or Fitness certificate (if applicable)

               - Latest Quarterly Listing Status of Surveys

               - Condition Evaluation Report

               - A completed Officer’s Matrix (from the OCIMF Vessel Inspection Questionnaire)

 

 

Chapter 3:  PERSONNEL MANAGEMENT

 

3.1          Operators MUST have a policy ensuring control and renewal of officers and ratings qualifications. A process MUST be in place on board to ensure that officers and ratings join the vessel with valid licenses and required certification.

3.2          The minimum vessel Manning Level MUST consist of at least one Master and three licensed deck officers and at least one Chief Engineer and three licensed engine officers.

The purpose of above manning level is to adopt a watch system which exclude the Master and the Chief Engineer and to allow a proper workload sharing for the maintenance and testing of safety equipment.

Although in compliance with requirement of related Minimum Manning Safe Certificate, manning levels consisting of less than 3 deck officers (including Master) and 2 engine officers (including Chief Engineer) will not be taken into consideration.

A minimum of two engine officers (including Chief Engineer) MUST be part of the engine complement also in case that the vessel is certified for UMS operations.

3.3          All Officers MUST hold valid licenses and certificates appropriate to their rank. They MUST be in the official language of the issuing country and MUST include a translation into English. Alternatively, certificates issued in English are well accepted.

3.4          Junior deck officer standing a cargo watch Must possess tanker qualification at the management level. 

3.5          Ratings forming part of a navigational watch and engine room watch, MUST possess appropriate certification.

3.6          Minimum Safe Manning or Radio Certificate requirements with respect to radio qualification MUST be met. If radio operator is not part of vessel complement, one or more officers (subject to flag state Administration requirements) on board MUST have the appropriate certification.

3.7          Operator’s Policy MUST include provisions to monitor and control the working hours and to minimise fatigue in accordance with STCW/95 Convention. The Policy Must include instructions to the Master for actions to be taken in case rest hours could not be met.

3.8           A Drug and Alcohol Policy meeting or exceeding OCIMF standards MUST be in force.

3.9           With regards to the Drug and Alcohol Policy, in order to meet the concept that the frequency of testing has to serve as an effective deterrent to abuse, requirement MUST be in place for monthly on-board unannounced alcohol testing. On board testing should be carried out for randomly selected crewmembers with provision that the full vessel complement is tested quarterly.

3.10        Master MUST have sufficient experience in the rank; in case of recently promoted master (within 12 months), Owner MUST have provided appropriate training with particular reference to ship handling on approved simulator course or alternatively he MUST have gained ship handling experience by having previously served on this or sister vessel as chief mate.

3.11         A training policy exceeding statutory requirements would be PREFERABLE; this could include formal courses (e.g. ship-handling, navigation, instrumentation) and in-house training.

3.12         All officers MUST have conversational proficiency in English; a common language is to be used by all crewmembers.

3.13        On vessel fitted with Electronic Chart Display System, all deck officers MUST have attended an appropriate shore training course.

 

Chapter 4:  NAVIGATION AND BRIDGE PROCEDURES

 

        4.1    Appropriate Manuals covering Navigation and Bridge Procedures MUST be on board and Operator MUST warrant that Officers and Crew comply with it; a clear statement that life safety and the safety of the ship take precedence over all other considerations MUST be included.

Procedures MUST cover at least following:

                   - Requirement of navigation

                   - Pilotage

                   - Port arrival and departure procedures

                   - Under Keel Clearance

                   - Bridge watchkeeping duties and responsibilities

                   - Procedures for voyage planning and execution

                   - Charts and nautical publications correction procedures (including electronic charts, if applicable)

                   - Ship position reporting system

                   - Recording of voyage events

                   - Navigation equipment maintenance

                   - Basic watch conditions

On vessels manned at the minimum of their Safe Manning Certificate, with consequent involvement of the Master in covering watch-keeping duties, bridge manning requirements MUST be clearly defined, particularly for those critical conditions such as (but not limited to) Pilotage, restricted visibility and heavy traffic.

        4.2    All bridge equipment MUST be kept in good working order; checks and tests MUST be regularly performed at sea; Pre-arrival and pre-departure checklists MUST be properly completed. Tests of navigation equipment and related findings MUST be recorded in the Deck Log Book.

        4.3    The vessel Must be equipped to allow a safe navigation, fully in compliance with International and Local Convention, Laws and regulations 16

         4.4    It is PREFERABLE that, although not required by Solas 74/78 – Chapter V, regulation 12 (due to vessel size and/or built date), the vessel is fitted with the following additional equipment:

                   - Course recorder

                   - Magnetic Compass Off-Course alarm

                   - Electronic positions system (GPS)

                   - Engine order printer

                   - Depth recorder

                   - Voyage Data Recorder (VDR, as applicable)

                   - Weather fax receiver

         4.5    Radars:

For vessel < 3.000 tons DWT, at least one radar MUST be fitted, having Gyro stabilised.

For vessel 3.000 tons DWT or more, two radar MUST be fitted, one in “X” band and one in “S” band.

Regardless as to whether a vessel is fitted with one or two radar, an Automatic Radar Plotting Aid MUST be available (either fitted to the radar or stand alone unit). Speed input to ARPA MUST be water stabilised.

For vessel > 10.000 GRT radars MUST be fitted with an electronic switching unit.

4.6          A system MUST be in place to ensure that the vessel is provided with adequate charts, Sailing Directions, Light Lists, Notice to Mariners, Tide Tables and all other nautical publications necessary for the intended voyage.

4.7          A charts and publication management system MUST be implemented on board to ensure that record are kept of which charts and publications are carried, and when they were last corrected.

4.8          A system dealing with navigational warnings MUST be in place ensuring following: 

            • Monitoring that navigational warnings are appropriate to the ship’s trading area

            • Relevant navigational warnings are brought to the attention of the watch-keeping officers

            • Retaining and charting of Navtex and Navarea warnings

            • Filing of Temporary and Preliminary Notices

4.9           The 2^nd officer MUST be the appointed navigational officer.

4.10         Operator MUST issue Standing Orders that MUST be endorsed by the master and signed as read and understood by all deck officers; occasions on which the Master has to be called MUST be clearly defined.

4.11        Master MUST establish his own standing orders, supplemented by night orders when required.

4.12        Watch hand-over procedures MUST be established and complied with.

4.13        A well detailed Passage Plan from berth to berth, including when pilot is on Board MUST be available. Passage plan MUST be prepared in accordance with the requirements contained in the Bridge Procedure Guide and Bridge Team Management publications.

Following stages MUST be covered:

                   - Passage appraisal

                   - Passage planning

                   - Plan execution

                   - Passage plan organisation

                   - Monitoring of Passage Plan

4.14        Vessel MUST receive Notice to Mariners updates on a regular basis. All charts and publications for the area in which the vessel trades MUST be fully corrected. All charts MUST be of a suitable scale.

4.15        A Deck Log Book MUST be properly maintained in ink. An up-to-date record of events, activities and incidents MUST be kept; sufficient information concerning position, course and speed MUST be recorded.

4.16        It is PREFERABLE that Operator provides a training course in Bridge Team Management for all Deck Officers including Master.

 

4.17        If fitted, the Electronic Chart Display System MUST be approved and in compliance with IMO requirements. A certificate of approval MUST be available if used in place of charts.

 

Chapter 5:  SAFETY MANAGEMENT

 

                        5.1 Company MUST have established a Policy for the preservation of life, the safety of the ship and the protection of the environment. Procedures and instructions MUST ensure compliance with mandatory rules and regulations, applicable codes and recommendations of administrations and classification societies.

The Operator’s Policy MUST include provision for Superintendents to visit the vessel on a regular basis to check implementation of Company Policy. Inspection interval of 6 months would be PREFERABLE and record of internal audit MUST be available on board for review.

5.2          Operator’s Policy MUST include Emergency Procedures covering necessary steps to be taken in case of, but not limited to, fire and explosion, pollution, collision and grounding.

5.3          Procedures MUST be available and complied with for safe entry into dangerous or enclosed spaces such as cargo tanks, ballast tanks, pump-room, void spaces; specific instructions for use of personal gas monitor MUST be included. Records of entry permits MUST be available on board to demonstrate adherence to ISGOTT recommendation.

5.4          Operator’s Policy MUST include provisions to ensure that sufficient crew is on board at all times while in port to handle emergency situations.

5.5          Operator’s procedures MUST include guidelines for appointment and responsibilities of on-board Safety Committee. Safety Meetings MUST be held on a regular basis and MUST involve all personnel, minutes MUST be recorded and MUST include follow up, as appropriate.

5.6          Operator’s procedures MUST included provisions for on-board training of following emergency equipment:

                   - Fixed fire-fighting system

                   - Portable fire-fighting equipment

                   - Main and emergency fire pumps

                   - Emergency steering gear 20

                   - Donning of breathing apparatus and fireman outfit

                   - Operation of oxygen resuscitator

                   - Other emergency equipment, as applicable

                        Records of on-board training MUST be available.

                        5.7 Detailed instruction for on-board maintenance of fire-fighting equipment MUST be available to ensure that the equipment is kept in good operational condition and available for immediate use at all times. An up-to-date maintenance log MUST be kept.

                        5.8 Procedures MUST be in place to ensure that Personal Protective Equipment is used by all crewmembers when working in hazardous area.

For routine jobs, eye and ear protection, safety footwear and gloves, hard hats as applicable, safety harnesses and boiler suits MUST be provided and being worn.

5.9          Operator’s Policy MUST include requirements for accident, incident and near-miss reporting. Procedure MUST include guidelines for recording and investigation of an incident/failure.

File with investigation reports MUST be available on board.

5.10        Duties and responsibilities of the Safety Officer Must be well defined within the Operator’s procedures. Record of his activities Must be available on board.

5.11        Operator’s procedures MUST include guidelines for inspections, tests and Checks of fire-fighting equipment; their periodicity MUST meet at least Solas and Flagstate requirements and manufacturer instructions. Following equipment, as applicable, MUST be included in the inspection/testing program:

                   - Fixed deck fire extinguishing system

                   - Fixed pump-room fire extinguishing system

                   - Fixed engine room fire extinguishing system

                   - Fixed fire detection and alarm system

                   - Main and emergency fire pump

                   - Fireman outfits

                   - Breathing apparatus (including EEBD’s) 21

                   - Fire monitors/hydrants

                   - Fire stations (hoses and nozzles)

                   - Foam stations

                   - Portable fire extinguishers

                   - Portable foam equipment

                   - Isolating valves for the fire and foam system line

                        Inspections and tests MUST be officially recorded^{(•) and a maintenance log with findings and corrective actions taken MUST be available on board; inventory lists MUST be maintained and kept up-to-date.}

5.12        Operator’s procedures MUST include specific guidelines for inspections, tests and checks of lifesaving appliances; their periodicity MUST meet at least Solas and Flagstate requirements and manufacturer instructions. Following equipment, MUST be included in the inspection/testing program:

                   - Lifeboats and lowering mechanism

                   - Liferafts and hydrostatic release

                   - EPIRB

                   - SARTS

                   - Automatic Identification System (AIS)

                   - Lifebuoys

                   - Lifebuoys lights

                   - Line throwing apparatus

                   - Pyrotechnics

                   - Lifejackets

                   - Survival craft portable VHF radios

                   - Lifeboat equipment, including immersion suits and thermal protective aids

                        Inspections and tests MUST be officially recorded^{(•) and a maintenance log with findings and corrective actions taken MUST be available on board; inventory lists MUST be maintained and kept up-to-date.}

Specific checklists MUST be adopted when carrying out periodic inspections of lifeboats.

 

 5.13        An approved Ship Security Plan, written in the international and crew working language MUST be available

                 onboard. Security levels and duties and responsibilities of the security officer MUST be clearly defined within

                  the  plan. The appointed security officer Must have received the required training and his rank MUST be not lower

                  than 2nd officer.

 5.14        Procedures MUST be available on board for the following critical jobs:

                   - Hot work, including welding, burning, grinding etc.

                   - Working aloft

                   - Electrical works

with regards to hot work procedures, provisions Must be in place for requirement of Operator’s written permit for any hot work to be done outside of machinery space.

All concerned permits MUST be kept on board to demonstrate adherence to ISGOTT recommendation. Hot work permits Must be signed by the Master regardless of location where the hot work is completed.

5.15        Vessel SMS MUST provide sampling procedures for detection of flammable atmosphere in all ballast tanks and other non-cargo spaces where explosive vapours may accumulate. The frequency of testing MUST be well defined within the procedures and MUST be in accordance with the length of the voyage.

5.16        On vessels where cargo pumps and relative lines are located within an enclosed trunk or tunnel, a liquid alarm and a fixed system with relative alarms for the monitoring of dangerous gases in such space Must be fitted; system sampling points MUST be located throughout the length of the pipe trunk/tunnel. The system MUST be calibrated on regular basis and record of calibration MUST be available on board.

5.17        Following portable gas detection equipment MUST be available on board:

                   - At least two oxygen analyser 23

                   - At least two explosimeters

                   - At least two measuring device for measuring hydrocarbons in inert atmosphere (if applicable)

                   - Toxic gas detectors, inclusive of tubes, according to products being carried and if applicable, a specific measuring device for H2S (certified for its usage)

                        In case the vessel is equipped with Multiwarn detectors, a minimum of 3 units Must be available.

Calibration of gas detection equipment MUST be carried out on monthly basis and before each use; results of calibration checks MUST be officially recorded^(•).

In addition to the above equipment, a sufficient number of suitable personal gas monitor MUST be available on board.

5.18        Sampling points for the pumproom fixed gas detection system MUST be located throughout the space. The system MUST be calibrated on regular basis and record of calibration MUST be available on board.

5.19        Should the vessel be provided with a ballast pumproom, a fixed system and relative alarms for the monitoring of dangerous gases MUST be fitted if cargo and/or bunker spaces are adjacent to such space; system sampling points MUST be located throughout the pump-room. The system MUST be calibrated on regular basis and record of calibration MUST be available on board.

5.20        Spare parts and span/calibration gas MUST be available on board to ensure that gas detection equipment is kept in good working condition at all times.

5.21        It is PREFERABLE that the vessel is fitted with a fixed system for the monitoring of flammable atmosphere in the ballast tanks.

5.22        It is PREFERABLE that the vessel is fitted with a fire detection and alarm system in the accommodation area.

 

 5.23        A dedicated fixed fire extinguishing system MUST be fitted for the space, in engine room, where the hydraulic power pack units are located (if applicable).

 

Chapter 6:  CARGO AND BALLAST SYSTEM

 

 6.1         Operator’s Policy MUST include operating instructions and procedures with regard to safe cargo, ballast, slops and bunker operations; instructions and procedures MUST cover the following:

                   - Pre-planning of operation

                   - Execution of transfer operation

                   - Compliance to appropriate regulations and procedures

                   - Degree of personnel on duty during transfer operation

                   - Supervision on transfer operation

                   - Information concerning cargo properties and danger of static electricity

                   - Check-lists for transfer operations

 6.2         Operator’s policy MUST include provision for on-board training program for all personnel involved in cargo operations; the program MUST cover following topics as appropriate:

                   - Cargo operations

                   - Procedures and compliance

                   - Cargo system equipment

                   - Pollution prevention

                   - Emergency procedures

 6.3         Operator’s Policy MUST include provisions for Ballast Water Management. If applicable, a ballast water management plan MUST be on board and should contain concerned quarantine measures to minimise the risk of transplanting harmful aquatic organisms and pathogens from ship’s ballast water and associated sediments, while maintaining ship safety. The plan MUST be in compliance with IMO Assembly resolution A.868 (20) and national ballast water management requirements.

 6.4         Two independent level alarms MUST be fitted for all cargo and slop tanks. The high-level alarm with a setting of 95% of tank capacity and the high-high-level alarm with a setting of 98% of tank capacity. 

 6.5          A pump-room bilge alarm with at least two sensors MUST be fitted. The bilge alarm MUST be tested on weekly basis and prior each cargo operation; result of test and findings MUST be duly recorded.

 6.6          Emergency stop for cargo pumps MUST be fitted and located as following:

                   - Cargo control room

                   - Main deck, at manifolds area (port and stbd)

                   - Pump-room entrance

                   - Pump-room lower platform (pumps site)

                   - Poop deck, if stern discharge line fitted

6.7          A fixed tank level measurement system MUST be available for all cargo and slop tanks and all cargo operations including final ullaging, sampling and dipping MUST be carried out in closed system condition. Operator’s Policy MUST include provision to carry out operations in closed conditions.

In case of sudden failure of the closed ullaging system, cargo operations still need to be carried out in closed condition through the vapour locks. In these circumstances, one sonic tape for each worked cargo tank MUST be available on board.

In any case a minimum of 4 portable sonic tapes MUST be available on board with related valid certificate of calibration; where mechanical fixed system (i.e. whessoe/floating) is fitted and a single failure do not preclude proper functioning of remaining level gauges, a total of 2 portable sonic tapes is acceptable.

6.8          Vapour locks MUST be calibrated and certified by vessel’s classification society.

6.9          Bearing and casing of all cargo pumps, centrifugal type, MUST be fitted with a high temperature alarm and trip. It is PREFERABLE that the high temperature alarm automatically activate the related trip.

6.10        Material Safety Data Sheets (MSDS) MUST be available on board. The ones for the products being handled at the time of the operation, MUST be posted in cargo control room. 

                        6.11 If the vessel is designed to carry more than one grade of cargo at the same time, two valves segregation MUST be provided between grades at all times during both voyage and cargo operations.

                        6.12 An inspection program MUST be implemented on board for cargo and ballast tanks; one report for each inspection should be completed with the following information:

                   - Structural conditions (cracks, indents)

                   - Areas of corrosion

                   - Coating condition

                   - Presence of pittings (location and degree)

                   - Anodes condition

                   - Accumulated rust

                   - Signs of leakage

                        Inspections report should be available on board.

 6.13       Double hull tanks with “U” section ballast tanks and/or double bottom tanks without centreline bulkheads MUST have specific procedures to avoid the reduction of stability due to free surface. Instruction MUST be readily available in cargo control room and MUST indicate the number of tanks that may be kept slack at any time without reducing the vessel stability.

  6.14       A well detailed cargo plan, covering all critical steps, MUST be prepared. The plan MUST be approved by Master and all Deck Officers in charge of the oil transfer MUST read and understand its content.

Following details MUST be included in the plan:

                   - Sequence of cargo(s)

                   - Distribution and quality for each tank

                   - Pumps, lines and main valves to be used

                   - Transfer rates

                   - Maximum allowable pressure

                   - Start-up and topping-off instructions

                   - Instruction for ballast operation

                   - Details of crude oil washing operation 28

                   - Stability information

                   - Specific instruction for cargo segregation

                   - Heating requirements

                   - Trims and drafts

                   - Identification of critical steps and related recommendations

                   - Stripping instructions

                   - Pollution prevention measures

6.15        Operator’s Policy MUST include instruction for the maintenance of cargo related equipment, associated instrumentation and pipelines.

The maintenance instructions MUST cover following equipment, as applicable:

                   - Cargo and ballast pumps, including alarm and trips

                   - Stripping pump(s) and eductor(s)

                   - Local and remote gauge system

                   - Cargo lines and associated valves

                   - C.O.W. line and associated valves

                   - Emergency cargo pumps trips

                   - Pressure gauges

                   - Portable sonic tapes

                   - High level alarm systems

                        Inspections, tests and checks MUST be carried out on a regular basis and in compliance with procedures, requirements and manufacturer instruction.

Official record^{(•) of maintenance and results of inspections, tests and checks MUST be available on board.}

6.16        It is PREFERABLE that the monitoring of tank level gauges and the control of cargo and ballast pumps are carried out from a cargo control room.

If this is not feasible, specific instructions and/or checklist MUST be available to prevent spillage during operations.

 

6.17        It is PREFERABLE that the vessel is fitted with a fixed remote temperature reading system.

6.18        It is PREFERABLE that a pump-room bilge alarm repeater is located in cargo control room, engine room and bridge.

6.19        It is PREFERABLE that, although where not subject to requirement, an approved loading computer is available on board and integrated with the cargo system. If not fitted, an alternative adequate mean for stress and stability calculation MUST be available.

 

 

Chapter 7:  INERT GAS/VENTING SYSTEM AND C.O.W. SYSTEM

 

 7.1         Operator’s procedures MUST include provisions to ensure that inert gas plant, associated equipment, instrumentation, alarms, trips and pressure and oxygen recorders are kept in good operating conditions at all times.

 7.2         Operating procedures for the IGS MUST be available on board and officers MUST receive appropriate on board training. Records of training MUST be available on board.

 7.3         Operator’s Policy MUST include provision to stop cargo operation in case of IGS failure. Operations MUST be resumed only after repairs have been completed and system tests have confirmed that the plant is working properly and capable to meet operational requirements.

 7.4         Operator’s Policy should include provisions to stop the discharge operations in case the inert gas delivered to the cargo tanks has an oxygen content exceeding the 5% by volume. Operation to be resumed once the inert gas plant is capable to deliver inert gas with an oxygen content below the 5% by volume.

 7.5          Procedure MUST be in place for periodic testing of oxygen content into cargo tanks; if during test, the oxygen content in any of the cargo tanks exceeds the 8% by volume, the inert gas plant MUST be started and content of oxygen brought back to permitted value. Record of tests results MUST be available on board.

 7.6          A log of IGS operations MUST be available on board and kept up-to-date.

 7.7          An inert gas manual approved by Classification Society MUST be available on board.

 7.8          Vessel MUST be fitted with one independent P/V valve for each tank and MUST comply with Solas II-2, Regulation 59 concerning tank pressure/vacuum Protection. 31 

 7.9          Maintenance procedures MUST be in place for following IGS equipment:

                   - Scrubber tower

                   - Deck seal

                   - P/V breaker

                   - Blowers

                   - Pumps

                   - P/V valves

                   - IG non return valve

                   - Mast risers

                   - High velocity vents

                   - Inert gas line and valves

                   - Flame screens

                   - Fixed oxygen analyser

                   - IGS instrumentation

                        Inspections, tests, checks and calibration MUST be carried out regularly and in compliance with requirements, procedures and manufacturer instructions. Tests results and findings for those items not included in the PM system MUST be officially recorded^(•).

7.10        The fixed oxygen analyser MUST be calibrated before starting of inert gas plant; records of calibration MUST be available on board.

7.11         The IGS monitoring panel in cargo control room MUST be fitted with an high oxygen level alarm which activates when the oxygen content percentage of the inert gas delivered exceed 5%.

7.12        Following information MUST be available if venting is performed through high velocity valves:

            • Opening pressure setting

            • Vacuum pressure setting

            • Velocity of exiting gas

 

7.13        Cargo tanks venting system MUST be of approved type, designed to release the vapours clear from the deck area as per ISGOTT requirements.

7.14         Deck seal fitted on oil tankers MUST be of the “wet type”. 

 7.15        Operator’s procedures MUST include provisions for Crude Oil Washing operations.

 7.16        An approved Crude Oil Washing manual MUST be on board.

 7.17        Officers in charge of COW operation MUST be fully certified as per STCW requirements, familiar with content of COW Manual and experienced in COW operation. Evidence of gained experience MUST be available on board.

7.18         A training program covering COW operation, equipment and requirements MUST be implemented for deck officers. Records of training MUST be available on board. 

 7.19       Records of COW operations MUST be properly maintained on board; following are the details to be included in the record:

                   - The tank(s) washed

                   - Washing program

                   - Duration of washing

                   - Washing line pressure

                   - Method used to ascertain that the tanks were dry

                        IMO checklist for COW MUST be completed prior commencing operation.

7.20        The IMO publication “Crude Oil Washing System” 2^nd edition 1983 MUST be available on board for reference and compliance.

7.21        It is PREFERABLE that vessel is fitted with repeaters for IG pressure and oxygen content on the bridge.

 

 

Chapter 8:  POLLUTION PREVENTION

 

  8.1         An approved Shipboard Oil Pollution Emergency Plan or as applicable a Shipboard Marine Pollution Emergency Plan MUST be on board.

  8.2         The SOPEP or SMPEP manual MUST cover all the emergencies related to oil spill and pollution and MUST include following:

                   - Details of drills to be carried out

                   - Schedule of the drills

                   - Contact procedures and contact list

                   - Description of pollution-prevention equipment

                   - Specific duties and responsibilities of vessel personnel

                   - Training of vessel personnel

                        During drills, crew preparedness and knowledge of duties MUST be verified. Records of drills and training MUST be available on board. On a regular basis, to verify the efficiency of ship-shore communication, a drill MUST be carried out in compliance with the requirements included in the manual referred to contacting the designated person ashore.

 8.3         Operator MUST have an environmental policy ensuring that the vessel will operate fully in compliance with Marpol requirements at all times.

 8.4         Operator’s procedures MUST include provision for the collection and disposal of garbage.

The vessel MUST have a garbage management plan in accordance to ICS guidelines.

The Garbage Record Book MUST be properly maintained and kept up-to-date.

If the vessel is fitted with an incinerator, the disposal of ash MUST be properly recorded.

Anti-pollution warning notices MUST be posted at relevant location of the vessel. 34

 8.5          Oil Record Books part I and II MUST be properly filled in and up-to-dated on completion of each operation Appropriate entries, in accordance with MARPOL, MUST be made for the following operations, as applicable:

                   - Cargo transfer

                   - Crude oil washing

                   - Tank washing

                   - Loading and disposal of dirty ballast

                   - Disposal of slop

                   - Disposal of engine room oily water or sludge

 8.6          Vessel MUST be fitted with an adequate deck edge fishplate completely enclosing the cargo deck area from fwd to aft, in order to contain any spillage of cargo, bunker and oil from hydraulic machinery on main deck. For vessel with DWT > 100.000 tons, the coaming MUST be at least 10 inches high. From the manifolds to aft, the coaming MUST gradually raise reaching the height of 16 inches at the after section. The transverse coaming MUST be 16 inches high.

 8.7          Cargo and bunker manifolds MUST be fitted with a fixed containment arrangement inclusive of draining system. The draining system MUST allow drainage to a cargo tank in closed condition.

8.8          A spill containment MUST be fitted for each fuel and diesel oil tank vent and for each hydraulic machinery on deck, if fitted. Plugs MUST be fitted and kept in place at all times.

8.9          Operator’s procedures MUST include instruction for checking and sampling of segregated ballast before starting deballasting operation. Results of checks MUST be officially recorded^(•).

 8.10        Vessel MUST be fitted with minimum two valves for each seachest. If the seachest is not isolated from cargo system by spool piece or blank flange, a system to monitor the space between the two valves MUST be fitted. The testing arrangements MUST be fitted with a device to

 

                        monitor pressure build-up between the two sea valves. Related guidelines can be found in OCIMF publication “Prevention of Oil Spillage Though Cargo Pumps Room Sea Valves” 2^nd Edition 1991.

 8.11       The vessel MUST be fitted with an approved Oil Discharge Monitoring and Control System (ODME). The system MUST be tested on a regular basis and results of test duly recorded. In case it is found not operational, corrective actions MUST be taken before following voyage. An approved manual for the ODME MUST be on board.

 8.12       The vessel MUST be fitted with an engine room bilge oily water separator. The system MUST be tested on a regular basis and record of test result MUST be available on board. It is PREFERABLE that the equipment is fitted with an approved automatic stopping device.

8.13        Pressure testing of cargo piping and related valves MUST be carried out on yearly basis; record of the tests MUST be available on board.

8.14        Adequate means for disposal of eventually spilled oil MUST be available on both sides at the after end of the main deck, portable air driven pumps or dump valves to cargo tanks are considered acceptable. During cargo operation, the delivery line of emergency portable pumps MUST be permanently connected to a closed system by mean of a fixed connection. In case of dump valves, an adequate arrangement MUST be fitted in order to operate the valves without first de-pressurizing the tanks.

8.15        For crude oil tanker. A Marpol line MUST be fitted at each cargo manifold to allow proper and full draining operation. It is PREFERABLE that the vessel is capable to use a dedicated pump and line to drain the manifolds through the Marpol line and discharge the oil residual into the slop tank.

8.16         All unused cargo and bunker manifolds MUST be blanked and fully bolted at all times.

8.17         It is PREFERABLE that the vessel is fitted with a transfer arrangement for the disposal of engine oily water or sludge to a slop tank. The transfer arrangement MUST be approved by the classification society and a note MUST be included for the IOPP certificate.

 

Chapter 9:  MOORING EQUIPMENT

 

9.1          All mooring equipment (wires, ropes, winches, brakes, anchors cables and securing arrangements, bitter end connections, chain locker, tails and shackles) MUST be kept in good condition at all times.

9.2           Vessel mooring arrangement MUST be in compliance with the requirements of OCIMF “Mooring Equipment Guidelines”.

 9.3          Operator’s procedures MUST include instructions for periodic review of mooring operations and related training for crewmembers.

Following topics MUST be covered:

                   - Mooring practices

                   - Mooring equipment operation

                   - Maintenance and inspection of mooring equipment

                   - Attendance of mooring lines while in port

                   - Supervision during mooring operation

                        Records of training MUST be available on board and review of mooring operations MUST be officially recorded^(•).

 9.4          Vessels greater than 46.000 tons DWT MUST have mooring lines fitted to self-stowing mooring winch drums. In this case split drum winches are PREFERABLE.

 9.5          A maintenance program for mooring equipment MUST be implemented on board and MUST include:

                   - Mooring wires

                   - Mooring ropes

                   - Mooring winches

                   - Mooring stoppers

                   - Emergency towing-off wires

                   - Winch brakes

                   - Mooring tails and shackles 37

                   - Roller chocks

                   - Fairleads

                   - Bitts

                   - SPM equipment, if fitted

                        Maintenance procedures MUST include interval of inspections and tests, level of equipment and equipment replacement program guidelines. Records of maintenance MUST be available on board. Results of inspections and tests MUST be officially recorded^(•).

9.6          Operator’s procedures MUST include provisions for testing of mooring winch brakes in compliance with OCIMF recommendations. Information MUST be available with regards to design holding capacity and to required torque to achieve it.

9.7          Mooring winches, brakes and controls MUST be inspected before each use; results of inspection MUST be officially recorded^{(•). For vessel engaged in coastal trade, weekly inspection is acceptable.}

9.8           In case that electrically powered winches are located in gas hazardous area, evidence of certified “Ex rating” motor MUST be on board and relative insulation tests Must be regularly performed and recorded.

9.9          Synthetic mooring tails MUST have a minimum breaking strength equal to 125% of the breaking strength of the wire to which they are connected. Their maximum length MUST be 11 meters and only Mandel or equivalent type shackle Must be used for connection. In case on Nylon type tails, its minimum breaking strength MUST be equal to 137% of the breaking strength of the connected wire.

9.10        The use of wire and synthetic ropes running in the same direction is not acceptable.

 9.11        If the vessel is outfitted for mooring at SPM, the related equipment MUST be in accordance with OCIMF guidelines. The bow chain stopper MUST be designed to allocate a 76 mm chafe chain. 38

9.12         An up-to-date inventory of mooring wires and ropes MUST be kept on board; as a minimum, two spare mooring wires (if applicable) and two spare mooring ropes MUST be available on board. Certificates showing the maximum breaking load for each wire and rope MUST be on board.

9.13        Minimum mooring requirements by vessel size:

Table A-1 shows the requirements by vessel above 46.000 tons DWT while the table A-2 MUST be used as reference guide for vessel below 46.000 tons DWT

 

 

Table A-1

 

Table A-2

9.14        The vessel MUST be fitted with emergency towing-off wires that meet OCIMF Recommendation. Following are the requirements for wires size according to vessel size:

 

 

9.15           Coating of mooring stations MUST be of the non-skid type.

9.16           Mooring wires MUST be fitted with mechanical splice.

9.17           It is PREFERABLE that the vessel is fitted with crane(s) instead of derrick(s).

 

 

Chapter 10:  ENGINE ROOM

 

                        10.1 Operator’s procedures and instructions with regards to safe operation, engine room organization and maintenance of engine machinery MUST be available on board and complied with.

If the vessel is certified for Unattended Machinery Space (UMS) operation, procedures MUST be in place for operating in such mode and instructions MUST be available for safe engine manning in case of malfunction of the UMS control system.

Duties of watch-keeping engineers and/or UMS engineers (if applicable) MUST be clearly defined.

10.2        Operator MUST issue Standing orders that MUST be endorsed by the chief engineer and signed as read and understood by all engine officers. Occasions on which the chief engineer has to be called MUST be clearly defined.

10.3        The chief engineer MUST have established his own standing orders.

10.4        Safe engine room practices MUST be in place and complied with:

                   - Wearing of Personal Protective Equipment

                   - Machinery equipment properly guarded

                   - Tools kept in good conditions

                   - Suitable hazard/warning notices posted

                   - Chemicals safely stowed in a well-ventilated area

                   - Emergency escape routes and exits clearly marked, unobstructed and adequately illuminated

                   - Door from engine room to steering gear room to be kept closed at all times

                   - Access to steering gear room to be unobstructed at all times

                   - Bilges clean and free oil

                   - Self-closing devices to double bottom tanks to be kept closed at all times

                        10.5 The emergency equipment MUST be kept fully operational at all times; the emergency generator reserve fuel tank MUST be fully charged and

  

                        the emergency air reservoir MUST be maintained at the required pressure at all times.

Starting instruction for the emergency generator MUST be available and clearly posted.

Officers MUST be provided with training in starting procedures. Record of training MUST be available on board.

The emergency generator and the emergency air compressor MUST be regularly tested in compliance with requirements and manufacturer instructions.

Results of tests MUST be recorded in the engine logbook.

10.6        A chemical station, with appropriate protective equipment (goggle, face shields, gloves, apron and eye wash bottle), MUST be available at each location where chemical products are handled.

10.7        Material Safety Data Sheets (MSDS) MUST be available on board for fuels and chemical products handled.

10.8        Operator’s procedures MUST include specific instructions for the scheduled maintenance and testing of main and auxiliary machinery.

The maintenance program MUST include:

                   - Inspections

                   - Tests

                   - Preventative measures

                   - Cleaning of components

                   - Replacement of components at defined intervals

                   - Work lists

                        Maintenance instructions MUST be available for each of following work activities:

                   - Tests

                   - Inspections

                   - Routine maintenance

                   - Replacement of parts

                   - Reconditioning of parts 42

                        Maintenance program MUST be up to date and record MUST be maintained for maintenance works

                and inspections; a record of the equipment history and equipment failure MUST be available.

 10.9       Records for testing of following equipment MUST be available:

                   - Fuel oil pumps emergency stop

                   - Fuel oil quick closing devices

                   - Main fire pump(s)

                   - Emergency fire pump(s)

                   - Engine room and accommodation ventilation fan shutdown

                   - Bilge oily water separator

                   - Bilge level alarm

                   - Engineer call alarm system (if applicable)

                        Regardless of the fact that above machinery items could be part of the PM system, results of tests MUST

                be recorded in the engine logbook

10.10       Maintenance meeting MUST be regularly held and recorded in the engine logbook; minute of the meetings MUST 

                                be available on board. A standard list of “Works done during the month” do not satisfy this requirement

10.11       Bunker transfer instructions MUST be prepared in details and MUST be approved by the chief engineer.

               Transfer instruction MUST contain following information:

                   - Quantity of fuel oil

                   - Transfer rate

                   - Maximum allowable pressure

                   - Valves to be opened and their opening sequences

                   - Distribution and quantity for each tank

                   - Start-up and topping-off recommendations

                   - Final ullages

                   - Identification of critical steps and related recommendations

                   - Pollution prevention measures 

 

   A diagram of the fuel oil transfer piping MUST be attached to the plan. The transfer instructions MUST be 

    permanently posted.

10.12         Company procedures MUST include instruction for reporting maintenance non conformities.

10.13         An engine logbook MUST be properly maintained in ink. An up-to-date record of events, maintenance

                    inspections and tests MUST be kept.

10.14         Inventory lists of spare parts MUST be maintained and kept up-to-date.

10.15         It is PREFERABLE that a spare parts replenishment system is in place to ensure that the necessary parts are

                    timely delivered to the vessel.

10.16          It is PREFERABLE that the vessel has a computerised maintenance program.

10.17          It is PREFERABLE that storage bunker tanks are fitted with an independent high level alarm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chapter 11:  STEERING GEAR

 

 11.1       Vessel MUST be fitted with a steering gear system, main and auxiliary in compliance with Solas 74/78 Chapter II-1 Regulation 29.

 11.2        Emergency steering changeover procedures MUST be posted in the steering gear room.

 11.3        The emergency steering system MUST be tested at interval not exceeding three Months. Officers MUST be provided with specific training in emergency changeover operation. Record of training MUST be available on board.

11.4        A satisfactory mean of communication MUST be available between the bridge and the steering gear room and MUST be kept in good operating condition.

11.5         The area around the steering gear system MUST be fitted with hand rail and gratings. Alternatively to gratings a non-slippery surface MUST be provided.

11.6         Inspection of the steering gear for possible oil leaks MUST be carried out on daily basis and properly recorded in the engine logbook.

11.7        It is PREFERABLE that also vessels having a DWT less than 10.000 tons have a steering system comprehensive of two identical power units arranged in way that in case of a single failure, the defective system can be isolated still maintaining steering capability.

11.8        The steering gear room MUST be fitted with an adequate arrangement for disposal of eventually spilled hydraulic oil.